Abstract

Efficient inventory management is essential for small and medium-sized enterprises (SMEs) to maintain optimal stock levels, streamline operations, and minimize losses resulting from stock mismanagement. This study presents the design and implementation of a Web-Based Inventory Management System (WBIMS) specifically tailored to address these challenges. The system was developed using PHP, HTML, CSS, JavaScript, and MySQL, following a systematic methodology comprising requirement analysis, system design (including use case and sequence diagrams), development, and deployment. Key features of the WBIMS include real-time stock tracking, automated email alerts for low inventory, role-based user access (administrators and staff), and a mobile-responsive interface for on-the-go inventory management. The system was tested using sample data from Babcock University’s internal supply units to evaluate usability and performance. Results from system testing indicated a significant improvement in inventory accuracy, with error rates reduced by over 70% compared to manual methods. User feedback also highlighted improved workflow efficiency and ease of use. The WBIMS not only enhances operational transparency and decision-making but also reduces inventory-related costs, making it a scalable solution for SMEs and educational institutions seeking to digitize their inventory processes.

Keywords: Inventory Management, web service, reorder, stock tracking, automated alert system.

Word count: 195