The Hostel Management System (HMS) is developed to optimize and automate the intricate processes associated with managing hostel accommodations. This system tackles the issues faced in traditional manual management, such as ineffective room assignment, billing inaccuracies, and poor communication. By introducing a digital solution, the HMS improves administrative effectiveness and offers a smooth experience for both hostel managers and residents. The system includes essential features, such as online registration, real-time tracking of room availability, automated billing, and management of maintenance requests, all accessible through a user-friendly interface. With a centralized database, the HMS guarantees data precision and supports quick decision-making while enhancing accessibility and transparency in its operations. The design and implementation stages aimed to build a system that is user-friendly, scalable, and secure, capable of meeting the varying demands of hostel management. This study outlines the design architecture, functional components, and implementation methods of the Hostel Management System, in addition to analyzing its effects on the overall management process. Through this automated solution, the HMS seeks to boost operational efficiency, lessen human errors, and improve user satisfaction, ultimately fostering a more organized and responsive hostel management environment.

Keywords: Hostel, System, Institution, Management